Money Matters

Accounts Payable Schedule

Accounts Payable Schedule(School activity)

Employee Reimbursement Schedule(Due dates)

P-Card Processing Dates

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Athletic Official Payment Request Fillable 

Authorization to Pay Casual Workers  

Building Use Form (Auditorium)

Building Use Form  Fillable (School Facilities/Grounds)

Camp/Clinic/Leagues Approval Packet

Cash Box Tracking Form Fillable 

Check Request Form  Fillable

Classroom Supply Purchase Request Form Fillable (Revised: 7-21-2026)

This form must be completed prior to purchasing any item(s) to determine whether PTO funds may be used to cover the approved purchase(s). Classroom or school-related expenses (including classroom materials, equipment, field trips, assemblies, or similar items); these purchases must be made by the school using a school check, with reimbursement from the Support Group as appropriate. 

Deposit Payment Log Fillable

Emergency Cash Withdraw  Fillable

Employee Reimbursement Request Fillable (Updated 5/2026)

Hold Harmless Agreement (Building/Grounds Use)

Internal Account Transfer Request 

Mileage Reimbursement

(Please attach a Google Maps map for out of district travel)

Payment Collection Form Fillable

Collecting payments for school related fees starts with completing a Payment Collection Form (PCF). Use of this form is mandatory for any type of payment collection or fundraiser that takes place on behalf of all schools, teams, and clubs. The District expectation is that all payments are collected electronically. Please contact Charlene Staniec via email (cstaniec@cvs.k12.mi.us) if you have questions regarding the process.  

PaySchools Events - New Event Setup Form Fillable 

Raffle License Application

Raffle Financial Statement

Raffle Ticket Accountability  (State required when using pre-printed tickets or booklets) 

Sales Tax Remittance Request Form

Tamper Evident Bag Tracking Sheet 

Ticket Reconciliation  Fillable

Vendor Application Fillable

W-9 Form

Winner's Information Form Fillable
Must be completed when winnings are $600 or more by one individual in a single or multiple winnings. Submit copy to CVS Business office.

DISCLAIMER: DISTRICT GUIDELINES ARE SUBJECT TO CHANGE WITHOUT NOTICE. THE MOST CURRENT VERSION WILL ALWAYS BE POSTED ON THE CHIPPEWA VALLEY SCHOOLS WEBSITE.

GoFan Online Ticket Sales Guidelines Chippewa Valley Schools is using GoFan for all our sports ticketing purchases.  All ticket must be purchased through the GoFan website. 

Athletic Tournament & Invitational Guidelines 

Cash Box Guidelines 

Funding Class Accounts

Fundraising Guidelines (Updated 8-24-2026)

Itemized Receipt / Invoice Reference 

Payment Handling Guidelines (Updated 8-24-2026)

Record Retention

Sales Tax General Rules  (Chart)

State of Michigan Sales Tax Guidelines (Food Consumption)

Student Activity Account Guidelines 

Summer Deposits and Check Requests

Volunteer Guidelines (Updated 8-24-2026)

Purchasing Card (P-Card) Resources

Card Activation & Online Registration 

U.S. Bank - Coding and Printing Monthly Statement Reports 

U.S. Bank Program Administrator Support Team Contact Information 

Purchasing

Purchase Order/P-Card/Employee Reimbursement (Updated 8/2026)

Purchase Order Protocol 

PaySchools Central 

PaySchools Events - New Event Setup Form Fillable (7/31/2023) 

(PaySchools Events is an online payment system for Chippewa Valley Schools fundraiser events that may need registration not tied to a student. This system can be used for Charity Golf events, Banner or Ad Sponsorships, Walk-a-thon Fundraisers and many more. Fill out the PaySchools Events New Event Setup Form and follow the instructions on the last page.  Once your form is received it will be reviewed and the process to setup your event will begin)

PaySchools FAQ 

For more information regarding which PaySchools system will work best for you.

Charitable Gaming Raffle Guidelines  

Raffle Documentation and Instructions

Raffle Financial Statement

Raffle License Application

Raffle Ticket Accountability Form (State Required)

Small or Large Raffle License? How to decide...         

State of Michigan Charitable Gaming Website

Winner's Information Form Fillable 
Must be completed when winnings are $600 or more by one individual in a single or multiple winnings. Submit copy to CVS Business office.