Purchasing and Risk Management

The Purchasing & Risk Management Department supports Chippewa Valley Schools through the procurement of goods and services, contract administration, public bidding, risk management, insurance administration, and fixed asset management. We are committed to ensuring compliance with Board policy and state and federal requirements while obtaining the best value for students, staff, and community.

FOR DISTRICT STAFF

Purchasing Procedures

Purchasing activities are conducted in accordance with district procedures, Board policies, and applicable regulations. Staff can access all purchasing guidance and resources below.

Purchasing InstructionsOrdering and Payment MethodsPurchase Order/P-Card/Employee Reimbursement

Warehouse Club Membership Guidelines Purchase Order Protocols Purchase Order Reference Guide

Purchasing Card (P-Card) Resources

Card Activation & Online RegistrationU.S. Bank - Coding and Printing Monthly Statement ReportsU.S. Bank Program Administrator Support Team Contact Information

FOR VENDORS

We welcome qualified vendors and suppliers interested in serving our district. Vendors should review all requirements prior to submitting proposals or providing services.

Vendor Application W-9 Form

Bid Opportunities

Chippewa Valley Schools regularly solicits bids for supplies, equipment, and services. Vendors are encouraged to register their company to receive notifications of bid opportunities. Once registered, vendors can access bid documents, specifications, and submission instructions.

Additionally, bids opportunities are posted on the State of Michigan’s SIGMA Vendor Self Service (VSS) website.

Vendor Bid Notification & Opportunities

SURPLUS ASSETS

Chippewa Valley Schools periodically sells surplus equipment, furniture, and other assets through the Michigan Inter-governmental Trade Network. Interested parties may view available items and submit bids online.

Michigan Inter-governmental Trade Network